ANNEXURE-I TO OFFICE ORDER PART-I NO. 6/2009-PERSONNEL  DATED  24/11/2009

 

PART –A.      CONTINGENT EXPENDITURE

 

Sl. No.

Item of Expenditure

Authority to whom power is delegated

Monetary limit, if any

Remarks

I.         Purchase

                   

 

 

(a)

Bicycles

 Deputy Director (Incharge of Stores section)

  

 Rs. 6,000/-

 

 

(b)

Cars, Vans, Three Wheelers, Motor Cycles etc.

Joint Secretary (Incharge of Stores section)

 

Additional Secretary (Incharge of Stores  Section, if any)

 

Rs. 1 lakh

 

 

 

Rs. 5 lakhs

 

 

Subject to Administrative approval of Secretary-General for making new purchase.

(c)

Colour Televisions, Cable Systems and related equipments

Joint Secretary (Notice Office)

 

Additional Secretary (in charge of Notice Office, if any)

 

Secretary

Rs. 1 lakh

 

 

Rs. 5 lakhs

 

 

Rs. 10 lakhs

 

 

(d)

Furniture

Joint Secretary

(Incharge of Stores Section)

 

Additional Secretary (in charge of Stores Section, if any)

 

Rs. 1 lakh

 

 

 

Rs. 5 lakhs

 

 

 

(e)

Telephones/Mobile Phones

For the Secretariat and Members.

 

 

 

 

 

 

 

 

 Joint Secretary

(Incharge of IT/ Stores Sections )

 

Additional Secretary (Incharge of IT Sections, if any)

 

 

 

 

Rs.  1 lakh

 

 

 

Rs. 5 lakhs

 

 

 

 

 

(i) Purchases of mobile phones both for Members and Officers of the level of Joint Secretary and above in the Secretariat shall be as per the provisions of Computer equipment (Members of Rajya Sabha and Officers) Rules, 2008.

(ii) Other purchases of telephones/ mobiles shall be with the  approval of Joint Secretary/ Additional Secretary (In- charge of Stores) provided value of individual item does not exceed Rs. 10,000/- (Rupees ten thousand only).

 

(f)

Computers, Hardware/Software and payments towards technical manpower hired from NICSI and CDAC for various projects

Joint Secretary (Incharge of IT Section, if any)

 

Additional Secretary (in charge of IT Section, if any)

 

Secretary

 

Rs. 1 lakh

 

 

 

Rs. 5 lakhs

 

 

Rs. 10 lakhs

(i) All new purchases for the Secretariat shall be as per recommenda-tions of the Committee of Officers for Procurement of Computer equipments (COPCE). Further, such purchases shall require approval of the Secretary-General if the total value purchase exceeds Rs. 5 lakhs on one occasion.

 

ii) All purchases both for Members & officers of the Secretariat shall be exercised as per provisions of Computer equipment (Members of Rajya Sabha and Officers) Rules, 2008.

 

(g)

Machinery such as Fax, Telex, Teleprinters, Franking Machines,  Stapler, Cutter and Shredder machines, Electronic Wire Stitching machine, Photocopier machine, DVC tapes etc.

Joint Secretary (Incharge of Stores section)  ;

 

Additional Secretary (Incharge of Stores section, if any)

 

 

Rs. 1 lakh

 

 

 

Rs. 5 lakh

 

 

 

 

(i) All new purchases above Rs. 25000/- (Rs. Twenty Five Thousands only) shall be as per recommenda-tions of the Committee on procurement of Office equipments.

(ii) Further, such purchases shall require approval of the Secretary-General if the total value purchase exceeds Rs. 5 lakhs on one occasion.

 

(h)

Uniform cloth and clothing items (shoes, socks, raincoats, umbrellas, pugrees, gloves, leather jackets, jerseys, bags etc.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Briefcases/ purses and new year diaries & Calendars   for officers and staff of the Secretariat & Members

Deputy Director (Incharge of GA section)

 

Joint Director/Director (Incharge of GA section)

 

Joint Secretary

(Incharge of GA section)

 

Additional Secretary (Incharge of GA section, if any)

 

 

 

 

 

 

 

Joint Secretary/ Additional Secretary (Incharge of G.A. Section)

 

 

 

 

Rs. 6,000/-

 

 

Rs. 15,000/-

 

 

 

Rs.

1 lakh

 

 

Rs.  5 lakh

 

 

 

 

 

 

 

 

 

Rs. 1 lakh/ 5 lakhs

 

 

 

 

 

 

(i)Subject to approval of Committee on livery and Local Purchase Committee where applicable.

 

(ii) Further, such purchases shall require approval of the Secretary-General if the total value purchase exceeds Rs. 5 lakhs on one occasion.

 

 

(i) Subject to entitlement approved by Secretary-General for Briefcases/purses.

 

(ii) Subject to administrative approval by Secretary- General for New year Dairies and Calendars.

 

(i)

 

 

 

 

 

 

 

 

 

 

 

Gifts, mementoes,   bouquets, wreaths, souvenir items, kit items etc.

 Joint Secretary/ Additional Secretary (Incharge of Conference & Protocol Section or Sales & Archives Section, as the case may be) 

 

Secretary

 Rs. 1 Lakh/ 5 lakhs

 

 

 

 

 

 

Rs. 10 lakhs

 Subject to administrative  approval of Secretary- General for purchase of items if value of any individual item exceeds Rs. 1000/- or total value exceeds Rs. 50,000/-

(j)

Stationery Items like Rubber Stamps, ring binder folder, colour/white paper, dusters, pager/pencil cells, flasks, torches, crockery items etc.

 

 

 

 

 

 

Deputy Director

(Incharge of Stores)

 

Joint Director /Director (Incharge of Stores)

 

Joint Secretary

(Incharge of Stores)

 

Additional Secretary (Incharge of Stores, if any)

 

 Rs. 6000/-

 

Rs. 15,000/-

 

 

Rs. 1 Lakh

 

Rs. 5 lakhs

 

(k)

Sanitary Items

 Deputy Director

(Incharge of Stores) 

 

Joint Director / Director (Incharge of Stores)

Joint Secretary (Incharge of Stores)

 

Joint Secretary/ Additional Secretary (Incharge of Stores Section)

 

Rs. 6000/-

 

 

Rs. 15,000/-

 

 

 

 

Rs. 1 lakh/ 5 lakhs

 

 

(l)

Towels, curtains

Joint Secretary

(Incharge of Stores)

 

Additional Secretary (Incharge of Stores)

Rs. 1 lakh

 

 

Rs. 5 lakhs

 

 

 

(m)

 

 

 

 

              

            

 

 

 

 

          

 

  

 

 

          

 

 

 

 

             

 

 

Consumables:-

(i) for machinery like Fax Rolls, ink cartridges,  DVDs/VCDs, 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(ii) Computer and Photocopier paper and Consumables for computers

 

 

 

(iii) Petrol Bills

 

 

 

 

 

 

Deputy Director (Incharge of Stores section)

 

Joint Director/Director (Incharge of Stores section)

 

Joint Secretary (Incharge of Stores section)

 

Additional Secretary (Incharge of Stores section)

 

 

 

 

Joint Secretary/ Additional Secretary

( Incharge of Stores section )

 

 

 

Joint Secretary/ Additional Secretary

( Incharge of Stores section/ M.A. Section )

 

 

 

Rs. 6000/-

 

 

 

Rs. 15000/-

 

 

 

Rs. 1 Lakh

 

 

Rs. 5 lakhs

 

 

 

 

 

Rs. 1 Lakh/ 5 lakhs

 

 

 

 

Full Powers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Subject to approval by Purchase Committee wherever applicable.

 

Subject to approval by Purchase Committee wherever applicable.

 

(n)

Books, periodicals, Newspapers etc.

 

(i) Reimbursement/ purchase of Newspapers, magazine etc. for HC, HDC and other dignitaries.

 

 

 

 

 

 

 

 

 

 

 

(ii) Reimbursement of Newspaper/ Magazine for senior officers

 

 

 

 

 

 

 

 

 

 

 

 

(iii) Purchase of books on request of dignitaries and senior officers & for Rajya Sabha Secretariat Library and Research/ Reference.

 

 

 

 

 

 

(iv) Payment for purchase of Gazette of India.

 

 

 

Deputy Director [LARRDIS] (Incharge of Library & Reference Unit)

 

 

Joint Director/ Director [LARRDIS] (Incharge of Library & Reference Unit)

 

Joint Secretary (Incharge of LARRDIS)

 

 

Deputy Director [LARRDIS] (Incharge of Library & Reference Unit)

 

Joint Director/ Director [LARRDIS] (Incharge of Library & Reference Unit)

 

 

Joint Secretary [Incharge of LARRDIS]

 

Joint Director/ Director

[LARRDIS] (Incharge of Library & Reference Unit)

 

 

Joint Secretary (Incharge of LARRDIS)

 

Secretary

 

 

Deputy Director (E)

 

 

Joint Director (E)/ Director (E)

 

 

 

 

Rs. 6000/-

 

 

 

 

 

Rs. 15,000/-

 

 

 

 

Full powers

 

 

 

Rs. 6000/-

 

 

 

 

Rs. 15,000/-

 

 

 

 

 

Full powers

 

 

Rs. 15,000/-

 

 

 

 

 

Rs. 1 lakh

 

 

 

Rs. 10 lakhs

 

Rs. 6000/-

 

 

Rs. 15000/-

 

 

 

Subject to reimbursement being within the entitlement.

 

 

-do-

 

 

 

 

 

-do-

 

 

 

 

Subject to payments being within the entitlement.

 

-do-

 

 

 

 

 

 

-do-

 

 

 

Subject to administrative approval of Joint Secretary (in-charge of LARRDIS) for books to be purchased.

 II.       Maintenance  Expenditure    

 

 

(a)

 

 

 

 

 

 

 

(b)

 

 

 

 

(c)

 

 

 

(d)

 

 

 

 

 

 

(e)

 

 

 

 

(f)

 

Photocopier, Fax machines, Copy Printers, Shredding machines, Franking machines and other office equipments.

 

 

 

 

 

Colour TVs, Cable Systems and other related equipments

 

 

 

 

 

Maintenance of Automobiles

 

 

 

 

 

 

 

Maintenance of Computers, Printers, UPS, Laptops etc.

 

 

 

 

 

 

Furniture & Fixtures

 

 

 

 

 

 

 

 

Petty repairs and Maintenances

(not exceeding Rs. 6000/- on each occasion)

 

 

Joint Secretary (Incharge of Stores Section)

 

Additional Secretary (Incharge of Stores Section)

 

Secretary

 

 

Joint Secretary/ Additional Secretary (Incharge of Notice Office)

 

Secretary

 

 

Joint Secretary (Incharge of Stores Section)

 

Additional Secretary (Incharge of Stores Section)

 

 

Joint Secretary (Incharge of IT Sections)

 

Additional Secretary (Incharge of IT Sections)

 

 

Joint Secretary (Incharge of Stores Section)

 

Additional Secretary (Incharge of Stores Section)

 

 

Joint Director/ Director (Incharge of Stores)

 

Rs. 1 Lakh

 

 

Rs. 5 lakhs

 

 

Rs. 10 lakhs

 

Rs. 1 lakh/ 5 lakhs

 

 

 

Rs. 10 lakhs

 

Rs. 1 Lakh

 

 

Rs. 5 Lakhs

 

 

 

Rs. 1 Lakh

 

 

Rs. 5 Lakhs

 

 

 

Rs. 1 Lakh

 

 

Rs. 5 Lakhs

 

 

 

Rs. 15000/-

 

Subject to repair/ maintenance carried out through agencies approved by the Secretary- General.

 

 

 

 

Subject to repair/ maintenance carried out through agencies approved by the Secretary- General.

 

Subject to work carried out through work shops approved by the Secretary- General.

 

 

 

Subject to repair/ maintenance carried out through agencies approved by the Secretary- General.

 

 

 

 

III.       Refreshments

 

 

(a)

Tea/Snacks served in the Committee meetings or in room of Chairman of Committee

Deputy Director (Incharge of concerned Committee section)

 

Joint Director/Director (Incharge of concerned Committee section)

 

 

Rs. 6000/-

 

 

 

 

Rs. 15,000/-

Subject to the  ceiling on per head expenditure fixed by Committee Co-ordination Section from time to time

(b)

Lunch/Dinner served at Committee meetings

Joint Director/Director (Incharge of concerned Committee section)

 

Joint Secretary (Incharge of concerned Committee section)

 

Additional Secretary (Incharge of concerned Committee section)

 

Rs. 15,000/-

 

 

 

 

Rs. 1 lakh

 

 

 

 

Rs. 5 lakhs

Subject to the approval of Secretary- General for serving lunch/dinner.

(c)

Lunches/dinners served by Chairman, Rajya Sabha

 

 Secretary

Rs. 10 lakhs

 

(d)

Refreshment expenditure (Charged) of Chairman/Dy. Chairman/ LOP

 

 Controlling Officer as per the MSA Act

Full Powers

 

IV        Binding

 

(a)

 

 

 

 

 

 

 

(b)

For Members related matters

 

 

 

 

 

 

For Secretariat

  Joint Secretary (Incharge of Sales & Archives Section)

 

Additional Secretary (Incharge of Sales & Archives Section)

 

Joint Secretary (Incharge of Printing & Publications)

 

Additional Secretary (Incharge of Printing & Publications)

 

Secretary

Rs. 1 lakh

 

 

 

Rs. 5 lakhs

 

 

Rs. 1 lakh

 

 

 

 

Rs. 5 lakhs

 

 

 

Rs. 10 lakhs

Subject to the rates being as per annual contract rates approved by Secretary- General.

 

 

-Do-

 

 

 

 

 

V         Photographs, Portraits, Banners etc.

 

 

Photographs, Portraits, Banners etc.

 Joint Secretary/ Additional Secretary 

(Incharge of concerned Sections)

 

Rs. 1 lakh/ Rs. 5 lakhs

 

VI        Study  visits, Training Programmes & Tours

 

 

Study  visits, Training Programmes & Tours

Joint Secretary (Incharge of concerned Committee Section and Training Cell as the case may be)

 

Additional Secretary (Incharge of concerned Committee Section and Training Cell as the case may be)

 

Rs. 1 Lakh

 

 

 

 

 

Rs. 5 Lakhs

Subject to Study visits/Tours being approved by the Secretary- General.

VII      Printing of Stationery and other Items

 

(a)

Letter heads, envelopes, DO letters etc.

(i) For the Secretariat

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(ii) For Members

 

 

 

Deputy Director (Incharge of Stores section)

 

Joint Director/ Director (Incharge of Stores section)

 

 

 

Joint Secretary 

(Incharge of Stores section)

 

Additional Secretary (Incharge of Stores section, if any)

 

Joint Secretary (Incharge of Sales & Archives, if any)

 

Additional Secretary (Incharge of  Sales & Archives section, if any)

 

Secretary

 

 

 

Rs. 6000/-

 

 

 

Rs. 15,000/-

 

 

 

 

Rs. 1 Lakh

 

 

Rs. 5 lakhs

 

 

Rs. 1 lakh

 

 

 

Rs. 5 lakhs

 

 

 

Rs. 10 lakhs

 

 

 

Subject to printing of letters heads etc. being done at the rates and by the agencies approved by the Secretary-General.

 

-Do-

 

 

 

-Do-

 

 

 

-Do-

 

 

 

-Do-

 

 

 

 

-Do-

(b)

Blank Master Cards for Identity Cards

(i) For Officers and staff

 

 

 

 

 

 

 

 

 

 

 

(ii) For Members

 

 

 

 

Joint Secretary

(Incharge of  Notice/Lobby/Table Office) 

 

Additional Secretary (Incharge of  Notice/Lobby/ Table Office, if any)

 

Secretary 

 

 

Joint Secretary (Incharge of Printing Sections)

 

Additional Secretary (Incharge of Printing Sections, if any)

 

Secretary

 

 

Rs. 1 Lakh

 

 

 

Rs. 5 Lakhs

 

 

 

Rs. 10 lakhs

 

Rs. 1 Lakh

 

 

Rs. 5 Lakhs

 

 

 

Rs. 10 lakhs

 

 

(c)

Farewell addresses, Invitation & Menu Cards etc.

Joint Secretary

(Incharge of  Notice/Lobby/Table Office) 

 

Additional Secretary (Incharge of  Notice/Lobby/ Table Office, if any) 

 

Secretary

Rs. 1 Lakh

 

 

 

Rs. 5 lakhs

 

 

 

Rs. 10 lakhs

 

 

(d)

Cheque books/

cheques

 

 

Joint Director/ Director (Incharge of Accounts & Budget Sections)

 

 

Full Powers

 

(e)

DRSC Reports, Standing Committee Reports etc.

Joint Secretary / Additional Secretary (Printing Section)

 

Secretary

Rs. 1 lakh/ 5 lakhs

 

 

Rs. 10 lakhs

Subject to awards of annual contract for Printing Services (in case of private vendors) being approved by the Secretary- General.

 

(f)

Sessional paper bills, reports, debates, index, journals etc.

 Joint Secretary (Incharge of Printing Sections)

 

Additional Secretary (Incharge of Printing Sections, if any)

 

Secretary

Rs. 1 Lakh

 

 

Rs. 5 lakhs

 

 

 

Rs. 10 lakhs

 

Subject to awards of annual contract for Printing Services (in case of private vendors) being approved by the Secretary- General.

(h)

New Year Greeting cards

 Joint Secretary (Incharge of Sales & Archives Section)

 

Additional Secretary (Incharge of Sales & Archives Section, if any)

 

Rs. 1 Lakh

 

 

 Rs. 5 lakhs

 

Subject to Administrative approval by the Secretary- General.

VIII    Conferences and Functions of the Secretariat

 

Conferences and Functions of the Secretariat

Joint Secretary (Incharge of Conference & Protocol Section)

 

Additional Secretary (Incharge of Conference & Protocol Section, if any)

 

Secretary

 

Rs. 1 Lakh

 

 

 

Rs. 5 lakhs

 

 

 

 

Rs. 10 lakhs

 

Subject to Administrative approval by Secretary- General.

IX       Subscriptions/ Annual Contributions etc.

 

Subscriptions/ Annual Contributions etc.

Joint Secretary/ Additional Secretary (Incharge of Personnel)

 

Rs. 1 lakh/ Rs. 5 lakhs

 

X         Medical Bills

(a)

 

 

 

 

 

 

 

 

 

 

 

(b)

 

 

 

 

 

Reimbursement of medical claims for officers/staff

 

 

 

 

 

 

 

 

 

Reimbursement of medical claims for Hon’ble Chairman, Hon’ble Deputy Chairman, Hon’ble LOP, Members

 Joint Director/ Director (Incharge of GA section)

 

Joint Secretary (Incharge of GA section)

 

Additional Secretary (Incharge of GA section, if any)

 

Sanctioning Authority as per the MSA Act

 

 

 

Rs. 15000/-

 

 

Rs. 1 Lakh

 

 

Rs. 5 lakhs

 

 

Full powers

Subject to compliance with CGHS Rules.

 

 

 

 

 

 

 

 

 

As per the MSA Act

PART- B.      LOANS & ADVANCES

I

 House Building Advance 

Secretary-General

Full Powers

 

 

II

LTC Advances & Claims

Director / Joint Director / [Incharge of Estt. (G) Section] and

 Pay & Accounts Officer

 

 

Joint Secretary/ Additional Secretary [Incharge of Estt. (G) Section/Pay & Accounts Office.]

 

Full Powers

 

 

 

 

 

 

Full Powers

 

 

 

 

For Officers/ staff in PB-1, PB-2 and PB- 3 (upto Grade Pay of Rs. 6600/-).

 

 

 

For officers of the level of Deputy Director and above.

III

Leave encashment

Director / Joint Director / [Incharge of Estt. (G) Section] and

 Pay & Accounts Officer

 

 

Joint Secretary/ Additional Secretary [Incharge of Estt. (G) Section/Pay & Accounts Office.]

 

Full Powers

 

 

 

 

 

 

Full Powers

 

 

 

 

For Officers/ staff in PB-1, PB-2 and PB- 3 (upto Grade Pay of Rs. 6600/-).

 

 

 

For officers of the level of Deputy Director and above.

IV

Festival Advances

Joint Director/ Director ( E)

 

Full Powers

 

 

V

Tuition fees reimbursement

Director / Joint Director / [Incharge of Estt. (G) Section] and

Pay & Accounts Officer

 

Full Powers

 

 

VI

GPF Advances & withdrawals

Joint Director/ Director ( E)/ Pay & Accounts Officer

 

Joint Secretary (Incharge of Estt A/cs & Budget section)/ Pay & Accounts Officer

 

Additional Secretary (Incharge of Estt. A/cs & Budget section, if any)/ Pay & Accounts Officer

Rs. 50,000/-

 

 

Rs 1 lakh

 

 

 

 

 

Rs. 5 lakhs

 

 

 

 

VII

Computer advance

Joint Director/ Director ( E)/ Pay & Accounts Officer

 

Joint Secretary/

Additional Secretary (Incharge of Estt A/cs & Budget section)/ Pay & Accounts Officer

 

Rs. 50,000/-

 

 

Rs. 1 lakh/ 5 lakhs

 

 

VIII

Motor Car/Scooter advance

Joint Director/ Director ( E)/ Pay & Accounts Officer

 

Joint Secretary/

Additional Secretary (Incharge of Estt A/cs & Budget section)/ Pay & Accounts Officer

Rs. 50,000/-

 

 

Rs. 1 lakh/ Rs. 5 lakhs

 

IX

Honorarium

Joint Secretary/ Additional Secretary (Incharge of Personnel)

 

Full Powers

 

Subject to Honorarium being as per rates approved by Secretary- General.

 

PART C.      MISCELLANEOUS

 

I

Conveyance Charges

Deputy Director concerned and above.

 

Full Powers

 

 

II

Water/Electricity/ Telephone Charges

 

i) For Members

 

 

ii) For Secretariat

 

 

 

Controlling Officer as per MSA Act

 

Joint Secretary/Additional Secretary (Incharge of GA section)

 

 

 

Full Powers

 

Full Powers

 

 

III

Legal Charges

 Joint Secretary/ Additional Secretary (Incharge of Personnel) 

Full Powers

Subject to approval of Secretary-General to the engagement of Counsel and rates of payment of fee.

IV

Payment to Casual Labourers

 Joint Secretary (Incharge of Personnel)

 

Additional Secretary (Incharge of Personnel)

 

 Rs. 1 lakh

 

 

 

Rs. 5 lakhs

Subject to the daily wage rates approved by Secretary-General from time to time.

 

V

Expenditure relating to recruitment of personnel

Joint Secretary/

Additional Secretary (Incharge of Recruitment Cell)

 

Rs. 5 lakhs